Alpine Ski Club
An update to the By-Laws was voted on and approved at the October 2001 Club meeting.
The membership shall be from May 1to April 30 of the following year.
Any person applying for membership in the club before June 30 is eligible for a membership at a reduced rate to be set by the Board of Directors.
Any person or persons, whose conduct deemed to be detrimental to the purpose and object of the Club by 75% of the Board of Directors present at a regular or special meeting of the Board of Directors, shall have his or her membership revoked or not renewed.
There may be a charge, to be established by the Board of Directors according to the type of function, to non-members who attend any annual, regular or special meeting or other function of the Alpine Ski Club.
All primary members of the Alpine Ski Club must be 21 years of age or older.
The Board of Directors shall set the amount of annual dues for membership in the Club. The dues may be mailed or may be paid in person at regular club meetings.
President: It shall be the duty of the President to call and preside at all general and Board of Directors meetings, to exercise a general supervision over the affairs of the Club and to represent the Club.
Vice President: It shall be the duty of the Vice President to assist the President and in the absence of the President, to preside and call meetings.
Secretary: The secretary shall be responsible for keeping the minutes of all meetings of the Board of Directors. The Secretary shall be responsible for keeping the official calendar of Club activities and being sure that a calendar of Club events is available at all Club meetings and functions.
Treasurer: The Treasurer shall have general supervision of all the finances of the corporation, and shall make disbursements as budgeted or authorized by the Board. He or she shall hold all funds due the corporation and give receipts thereof. He or she shall deposit all monies received in the bank approved by the Board of Directors and shall keep such records and accounts of the business transactions of the corporation as may be required.
Both the President and Treasuer shall be authorized to sign checks. The Board may provide for an audit annually at the end of the preceding administration's term. Such audit shall be performed within 60 days of the end of the term. This audit shall be performed in a manner agreeable to the Board.
He or she shall submit a summary of the financial status of the corporation to the members of the Board of Directors at least quarterly, and shall make available an annual statement of the Club finances to the general membership at the end of each fiscal year upon request.
The Board members and the President will mutually agree upon assignment of committee supervision by individual Board Members. Each Board member is responsible for finding candidates for the chairperson of his or her committees to recommend to the Board of Directors for approval. If a Board Member does not recommend any person to serve as his or her committee chairperson, he or she shall run the committee himself or herself, until he or she locates a chairperson.
Board members are responsible for reporting the status (financial, activities, and plans) of their committees at each Board meeting.
The Board of Directors will act upon all budgets for the upcoming fiscal year and are responsible for presenting written financial reports to the Treasurer and Board of Directors within 30 days after the completion of any Club function at which money belonging to the Club was spent or at which monies were taken in.
Board members are responsible for attending each regular meeting of the Board of Directors, as set up by the President or by the Board of Directors.
Any Board member may be dismissed for non-attendance at three consecutive meetings or other justifiable cause by a 2/3 secret vote of the members of the Board of Directors.
A vacancy, either by dismissal or by resignation, in the Board of Directors, shall be filled by appointment by the Board of Directors. Consideration shall be given to the next highest vote-getter in the immediate past election for the Board of Directors. The appontee shall serve the remainder of the term of the vacated board position.
No proceeds or funds shall be distributed or otherwise go to the benefit of any individual; except that officers, representatives and any other persons performing authorized Club business may be reimbursed for reasonable and necessary out-of-pocket expenses upon approval of the Board.
All Committee Chairpersons are responsible for recruiting committee members as required or needed for the committee's function and responsibilities. The Committee Chairperson is responsible for supervising all his or her committee members and is responsible for their actions in the name of the Club, and for compliance with the Articles of Incorporation and By-laws. Committee chairpersons must submit a financial report of their committee functions to the supervising Board Member.
A newsletter shall be published at intervals established by the Board and shall be delivered to all members by methods determined by the Board.
At the meeting of the Board of Directors in February, the President shall direct the Nominating Committee to recommend, prior to the election, at least one name for each vacancy as candidates for election as Directors in the spring election. The names shall be published one month prior to the election. On the night of the election, the floor shall be opened for further nominations.
Voting shall be by secret written ballot with the persons receiving the greatest number of votes being elected as Directors. In the possibility of a tie for the final vacancy, a runoff election shall be held by secret written ballot. Each member shall be able to cast one vote for each vacancy; no candidate is to receive more than one vote from each member.
The presiding officer at any Club meeting may use Robert's Rules of Order as a guide. Robert's Rules of Order shal be the final authority when controversies arise as to procedure to be followed, unless otherwise provided in these By-Laws or the "Club" Articles of Incorporation.
Board meetings shall be held at a time and place to be set by the Board of Directors with a frequency of no less than two months.
Special meetings of the Board of Directors may be called at any time by the President or any three Board Members upon notice to all Board Members.
If elected officers resign or are unable to serve, the Board of Directors shall elect a replacement from among its members, except in the case of the Treasurer. The loss of the Treasurer shall require the President to appoint, with the approval of the Board of Directors, a new Treasurer to fill the unexpired term.
If the president is unable to serve, the Vice President shall take his or her place, and by Vice President's place shall be filled from among the Board of Director's by a vote of the Board of Directors.
The Alpine Ski Club, Inc. shall have the following standing committees and such other committees as the Board of Directors or the President may establish from time to time:
Ohio Valley Ski Council
Indiana Ski Council
The By-Laws of the Alpine Ski Club, Inc. may be amended at any regular meeting by two-thirds affirmative vote of the members present. Written notice of the subject matter of any proposed amendment must be sent to the general membership at least ten days before said meeting.
These by-laws shall become effective 30 days after their approval by two-thirds affirmative vote of the members present at the regular business meeting held after 10 days written notice that this matter is being voted upon.